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Electronic Research Administration
Electronic
Research Adminstration (ERA):
Many external
sponsors (government and private) are converting to computer-based
systems for funding notification, grant submission, and administration
of awards. This process is called Electronic Research Administration
(ERA).
Electronic
Research Administration (ERA) also encompasses a variety of other
research administration processes utilizing electronic technology,
including the following and other tasks:
- Paperless
campus-wide systems for grant administration
- Online
databases of funding opportunities (see our Funding
Opportunities page for more information)
- Online
faculty profile databases (see our Community
of Science page to link to OSU online faculty profiles)
Research
Week Electronic Sponsored Research presentation
Electronic
Grant Submissions:
A growing
number of government agencies and private organizations have developed
online electronic grant submission programs in addition to or
as a replacement for traditional hard copy grant submission. Following
is a matrix of various electronic grant submission services used
at Oklahoma State University with links to more detailed information
and help documentation regarding their specific systems. If you
are interested in submitting a proposal using one of the below
programs, please contact Cindy
Schaefer for instructions on how to proceed.**
**PLEASE NOTE: In accordance with OSU policy, all proposals must be submitted through college research offices, following proper routing procedures before electronic submission.
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National
Science Foundation NSF Fastlane
- NSF FastLane is an interactive web-based system created
by NSF to conduct all aspects of electronic business pertaining
to research. Individuals sign on to the system and send/receive
their transactions directly to/from NSF. These transactions
represent a wide range of activities including Award Search,
Proposal Preparation, Proposal Review, Status Reports, Project
Reporting, and Post Award Notifications and Requests. In
compliance with the President's Management Agenda, in Fiscal
Year 2006, NSF has identified 98 specific programs that
will either authorize, or require, use of Grants.gov (see
below) to prepare and submit proposals to NSF.
-
FastLane
- Click here to read more information about Fastlane
or to request a Fastlane user name and password.
-
Grants.gov
- The charter of Grants.gov, one of 24 President's Management
Agenda E-Government initiatives, is to provide a simple,
unified electronic storefront for interactions between grant
applicants and the Federal agencies that manage grant funds.
There are 26 Federal grant-making agencies and over 900
individual grant programs that award over $350 billion in
grants each year. Grants.gov provides:
- A
single source for finding grant opportunities.
- A
standardized manner of locating and learning more about
funding opportunities.
- A
single, secure and reliable source for applying for Federal
grants online.
- A
simplified grant application process with reduction of
paperwork.
- A
unified interface for all agencies to announce their grant
opportunities, and for all grant applicants to find and
apply for those opportunities.
Grants.gov
Resources:
-
National
Aeronautics and Space Administration (NASA) NSPIRES
- NSPIRES is the NASA Solicitation and Proposal Integrated
Review and Evaluation System. This web-based system supports
the entire lifecycle of NASA research solicitation and awards,
from the release of solicitation announcements through the
peer review and selection process, to awards management
and publication of research results The system is intended
to facilitate conducting of research business with NASA
for the science and technology research community. NASA's
new system, NSPIRES, is a complete redesign of SYS-EYFUS,
and includes many enhancements. Beginning on February 18,
2005, NASA is requiring use of the NSPIRES system for the
upload of select proposal documents. Additionally, Grants.gov
(see above) can be used to prepare and submit proposals
in response to most NASA Research Announcement (NRA) and
Cooperative Agreement Notice (CAN) programs. Proposal submission
for NASA Announcement of Opportunity (AO) programs must
be submitted through the NSPIRES system and are not available
for submission via Grants.gov.
NSPIRES UPDATE (9/28/07): NASA is making a change to the NSPIRES proposal submission process to ensure that a minimum set of required proposal cover page fields have been completed. Effective Friday, September 28, 2007 at approximately 8am ET, provision of the proposal summary and business data elements of the cover page will be necessary in order for the AOR to submit the proposal to NASA. If either of these two proposal elements are not completed, the "View Proposal/ Check Elements" function of NSPIRES will display red "error" flags and messages to alert the user to the information that is required but missing, and the "Submit Proposal" button will not be available. The proposal cannot be submitted to NASA until these required fields are complete . Any additional information that is missing will be identified by yellow "warning" flags. In addition, please check the solicitation instructions to ensure that you comply with all instructions, as adherence to these two element validation checks alone is insufficient to guarantee a compliant proposal.
-
Research administrators who wish to register with NSPIRES
for grants management privileges should go to the following
URL: http://nspires.nasaprs.com/external/.
Simply click "Getting an Account" in the menu on the lefthand
side of the screen and you will be taken through the registration
process. After your electronic registration is submitted,
permissions will be granted within the system by OSU's
Electronic Point of Contact (EPOC), Cindy Schaefer.
- All
NSPIRES proposal submission must be done using the VPRTT
administrative user name and password within the NSPIRES
system. Upon completion of your proposal packet, contact
Cindy Schaefer
for the administrative user name and password.
- NSPIRES-Grants.gov
Help Page
-
National
Institutes of Health (NIH) eRA Commons
- eRA Commons is the NIH electronic research administration
system that allows applicants/grantees to electronically
receive and transmit application and award information.
NIH is currently in the process of transitioning to exclusive
use of Grants.gov (see above) for electronic submission
of NIH proposals. A timeline
concerning the transition to exclusive use of Grants.gov
is available online. NOTE: PIs must be registered
in eRA Commons before electronic submission of grant applications
through Grants.gov.
- To
register with eRA Commons (necessary for both PIs and
research administrators), contact Cindy Schaefer.
-
Department
of Education (DOE) e-GRANTS
- The U. S. Department of Education (ED) is transitioning to Grants.gov, a Web site that allows organizations and individuals to find and apply for grants electronically from all Federal grant-making agencies and is encouraging all applicants to register with Grants.gov now at http://www.grants.gov . In addition, the Department has changed its policy and procedural requirements for permitting applicants under certain circumstances to submit paper applications for those competitions that otherwise require the electronic submission of applications through Grants.gov or e-Application. The application notice for each competition is the final authority for that competition and specifies whether electronic applications are mandatory or voluntary and whether applicants are to submit them through Grants.gov or ED's e-Application system. For additional information on these new policies, please go to http://www.ed.gov/policy/fund/guid/gposbul/esubmitpolicysummary.html .
-
Oklahoma Arts Council - Yearly grant applications must be submitted to the OAC via their E-Grant system. We have an organizational level registration for OSU and the password is changed yearly. Contact Cindy Schaefer for more information on submitting to the OAC.
-
Department
of Energy (DOE) - The Department of Energy, including the National Nuclear Security Administration (NNSA), will implement the Strategic Integrated Procurement Enterprise System (STRIPES) during fiscal years 2008 and 2009. As a result, the Department will begin using FedConnect, which is hosted by Compusearch, as the communications portal for its potential and actual contractor and financial assistance recipient communities (entities) beginning in March 2008. FedConnect will replace the Department's current Industry Interactive Procurement System (IIPS). In order to do business with the Department, all current and potential acquisition and financial assistance awardees must be registered with Compusearch's FedConnect portal.
Notices and solicitations, required by the Federal Acquisition Regulation (FAR), will continue to be sent to FedBizOpps (FBO), with additional information available to interested entities on Compusearch's FedConnect portal. Similarly, funding opportunity announcements (FOAs) that must be published on Grants.gov will continue to be transmitted there also, with additional information provided at the FedConnect portal. The FedConnect portal will be used throughout the lifecycle of the Department's acquisition and financial assistance instruments from the presolicitation/planning phase to award close-out.
In order to search for and respond to opportunities in FedConnect, individuals must be registered as Vendor Representatives under Oklahoma State University in the FedConnect system. Potential users should begin the registration process at: https://www.fedconnect.net/FedConnect/PublicUserRegistration.aspx. Individual registrations will be approved centrally through the FedConnect Vendor Administrator account. Passwords can also be re-set through the central Vendor Administrator account. Contact Cindy Schaefer (cindy.schaefer@okstate.edu) with any questions concerning account registration or having your password re-set.
-
Altum
proposalCENTRAL - proposalCENTRAL is a web-based
grant management solution for government, non-profit, and
private grant-making organizations to simplify their operations
by receiving and reviewing grant applications online. From
this single website, over ten thousand applicants and reviewers
interact electronically with the grant-makers that are members
of proposalCENTRAL. ProposalCENTRAL has 20 participating
grantmaking organizations, including The American Lung Association,
USIDNET, the Cystic Fibrosis Foundation, the American Cancer
Society, the Lance Armstrong Foundation, and others. 140
grant programs are offerred online via proposalCENTRAL.
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Defense
Threat Reduction Agency (DTRA) Bids - The Defense Threat Reduction Agency, Chemical and
Biological Directorate (DTRA-CB) performs the role of the
Joint Science and Technology Office for Chemical and Biological
Defense (JSTO-CBD) to manage the Science and Technology
(S&T) portion of the CBDP. The DTRA Bids website accepts
electronic proposal submissions for solicitations focused
on the S&T needs for chemical and biological defense.
Proposals for applied research (6.2) and advanced technology
development (6.3) are being sought to identify viable solutions
to technology gaps in the Physical Science and Technology
area, which includes: Detection; Modeling & Simulation/Battlespace
(MSB); Protection; Decontamination; and Threat Agent Science.
- OSU submitters should contact Cindy Schaefer for access to the administrative log-in, which is necessary to download solicitations or submit proposals. Registration is organization level only. PI registration is not required.
-
Defense Threat Reduction Agency (DTRA) BAA Submission -
The Combating Weapons of Mass Destruction Basic Research (CWMDBR) Broad Agency Announcement (BAA) is a statement from the Defence Threat Reduction Agency (DTRA) for the purpose of soliciting proposals from universities, colleges, and other degree granting academic institutions. The objective is to sucessfully support the advancement of fundamental knowledge and understanding of the sciences with an emphasis on exploring new and innovative research for combating or countering WMD. This site serves as the submission site for CWMDBR BAA.
- OSU submitters should contact Cindy Schaefer for access to the administrative log-in, which is necessary to submit proposals. Registration is organization level only. PI registration is not required.
- OSU
submitters should contact Cindy
Schaefer for access to the administrative log-in,
which is necessary to submit proposals through DNDO Solicitation.
Registration is at the organization level only. PI registration
is not required.
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